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Too many handoffs. Too little safety.
Contractor visits are often coordinated over email, Excel, PDFs, phone calls, and last-minute checks on site. The result is predictable: unclear scope, uneven readiness, and missing evidence when something needs to be traced afterwards.
The symptoms that show up every week.
Visits start late when documentation is missing at the gate.
Hours spent assembling paperwork after the visit.
Complete records are missing when something needs review.
Email, calls, Excel, PDFs — all in the same week.
From planning to start on site.
Samnord brings work definition, supplier coordination, worker readiness, and on-site risk assessment into a shared process. Everyone knows what work is happening, what needs to be ready before arrival, and what was documented on site.
A shared work definition
Define scope, risks, and requirements once. The supplier sees exactly the same picture — no version mismatches.
Workers ready before arrival
Every worker completes induction, attests credentials, and signs digitally — before they set foot on site.
On-site risk assessment
A short, clear check when work is about to start. Signature, timestamp, location-bound — the trail forms automatically.
You see who's ready — and who isn't.
Two checkpoints, not one. Before arrival, training and induction are confirmed. At the gate, PPE, signatures, and risk steps are recorded. Everything logged per worker — not per supplier.
Five steps, one flow.
How Samnord works — from first work definition to approved start.
Define the work — once
Capture work tasks, steps, and safety requirements together. The supplier sees exactly the same picture — no version juggling, no email attachments.
- Reuse templates for recurring work
- Tie requirements to each step
- Version history included
Ventilation — Hall B
Kvartalsservice · återkommande
Säkerhetskrav
Arbetssteg
-
1
Granska installationsdokumentation
-
2
Koppla bort och lås kretsar som ska testas
-
3
Inspektera fördelningscentraler och kablage
-
4
Testa jordfelsbrytare
-
5
Funktionstest av nödbelysning
Beräknad totaltid
4h 5m
Leverantörer
4 organisationer i flödet
AB Elinstallatör
556234-9921
Senast · igår
Nordic Lyft AB
556891-0023
Senast · 2d
Svensk Ventilation
559012-3310
Påbörjad · 4d
PowerTech Service
556712-8810
Väntar på svar · 2d
Bring the supplier into the same flow
Supplier organisations work in the same shared context — without buying extra tools or learning a new system.
- No separate licence for the supplier
- Shared work definition in real time
- Status syncs both ways
Send proposal, get confirmation
Create work order proposals, agree on scope and book the job — all on the same page, no email threads.
- Accept/decline in one click
- Scheduled reminder ahead of the visit
- Changes logged automatically
Förslag på arbetsorder
#26-0000001
Leverantör
AB Elinstallatör
556234-9921
Plats
Västerås Plant B
Sektion 2 · Hall B
Schema
Start
28 apr · 08:00
Längd
4h 5m
Frekvens
Engångs
Jens Andersson
Eltekniker · AB Elinstallatör
Klart
Innan ankomst
Platsintroduktion
Klar · 12 min
Klart
Behörighet verifierad
SSG · giltig t.o.m. 2027
Klart
Digital underskrift
Signerad 06:48
Klart
Riskbedömning (på plats)
Imorgon · 08:00
Workers ready before arrival
Assigned workers complete induction, attest credentials, and sign digitally — well before work starts.
- Site induction on the worker's phone
- Credentials verified automatically
- Digital signature with timestamp
An event-based risk assessment on site
A short risk check just before work starts. Signature, timestamp, location-bound — and the audit trail forms without extra paperwork.
- Location-bound signature via phone
- Interruptions and events captured directly
- PDF/audit trail in one click
Riskbedömning · Sektion 2
Händelsebaserad — innan arbetet startar
Avstämning
Identitet verifierad
QR-scan · 08:02
Behörighet och utbildning
SSG · giltig
Skyddsutrustning bekräftad
Foto bifogat
Säkerhetsåtgärder bekräftade
Arbetsledare · Mia N.
Signerad · Mia Nilsson
The exceptions every site recognises.
The advance notice updates automatically and affected parties get the new ETA.
The added person must pass the same checks as the team — otherwise no entry.
Expiry dates are flagged before arrival — no certificate, no clearance.
Changes require re-confirmation; the risk assessment updates automatically.
Bring suppliers into the same flow — without another tool they resent.
Suppliers get clear expectations, visit context, and a live view of which workers are ready. You get one system of record instead of email threads.
- No supplier license fees — invited into the workflow.
- Who's ready and who's missing something — visible to both sides.
- Scope changes land in one place, not a threaded reply.
- Access scoped to the visits that concern them.
-
08:42Scope sign-off by supplierJens Andersson · AB Elinstallatör
-
09:05Worker induction completed3 of 3 workers
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09:41LOTO assessment passedScore 10/10 · Signed
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10:02Risk assessment clearedSite safety lead · Mia Nilsson
-
16:18Visit closedClean handover · Photo attached
A defensible safety trail — without enterprise weight.
Every handoff, induction, and on-site check is logged against the visit. Nothing to reconstruct from email if something goes wrong.
- Automatic timeline, not a folder of PDFs.
- Scope and scope-changes captured in place.
- Evidence scoped to the visit it belongs to.
- Export for audits, insurance, or reviews in one click.
Built for teams coordinating external work.
Samnord is built for Swedish industrial sites with recurring contractor visits — operations managers, site leads, safety leads, and coordinators — and just as much for the supplier side, because getting everyone ready before the gate takes both.
Needs the visit running without trouble in the morning.
Responsible for the right work happening at the right place, right time.
Wants a trail that holds up when it's asked for.
Juggling 20 suppliers and wants to see who's ready.
Wants clear expectations — not another portal account.
Has done the induction. Knows where to go, what to do.
Questions we hear often.
Is this an EHS platform?
Do our suppliers need to buy anything?
How long does it take to get started?
Is it available in Swedish?
Does Samnord integrate with SSG, ID06, or other systems?
What about internal SAM, incidents, and competence management?
The day of the visit is boring, in the best way.
Operational clarity before anyone shows up. No surprises, no scramble when work starts.